| Screen: |
Gateway of Tally |
| Path: |
Tally Main → Gateway of Tally |
|
Step 1:
To enter the voucher creation screen, select the menu option ‘Accounting Vouchers’. |
| Screen: |
Accounting Voucher Creation |
| Path: |
Gateway of Tally → Accounting Voucher Creation |
|
Step 2:
Button → ‘Sales’: Click on the button named ‘Sales’ or press ‘F8’, if Tally ERP 9 is not already ion ‘Sales Voucher’ mode. |
|
Step 3:
Field → ‘Reference No’: Specify the reference number like the customer’s PO number. |
|
Step 4:
Field → ‘Party’s A/c Name’: Choose the relevant customer name to whom sales have been made. |
|
Step 5:
Field → ‘Sales Ledger’: Under the list, choose a sales account. Tally can process only those ledgers which have been created under the account group ‘Sales Accounts’. |
|
Step 6:
Field → ‘Name of Item’: Choose the stock item that has been sold. |
|
Step 7:
Specify the sold quantity of the stock item. |
|
Step 8:
Field → ‘Rate’: Specify the price of per unit at which the stock item was sold. |
|
Step 9:
Field → ‘per’: Tally ERP proposes the UOM. This UOM was selected when we create this stock item ‘master’. |
|
Step 10:
Field → ‘Amount’: Tally multiplies the rate fields and quantity. It automatically proposes the amount. In Tally, there is no need to modify the amount. |
|
Step 11:
Field → ‘Name of Item’: In the same invoice, if we have sold more than 1 stock item to the customer, select another stock item. Else, we will select ‘End of List’. |
|
Step 12:
Filed → ‘Name of Item’: Choose another ledger. This ledger needs to be included in the invoice. |
|
Step 13:
Field → ‘Narration’: Specify a narration if we needed. |
| Screen: |
Gateway of Tally |
| Path: |
Tally Main → Gateway of Tally |
|
Step 14:
Select the menu item ‘Display’ to see the impact of voucher entry on the relevant ledgers. |
| Path: |
Gateway of Tally → Display Menu |
|
Step 15:
Choose the option ‘Account Books’. |
| Path: |
Gateway of Tally → Display Menu → Account Books |
|
Step 16:
Choose the option ‘Ledger’. |
| Screen: |
Select Item |
| Path: |
Gateway of Tally → Display Menu → Account Books → Select Item |
|
Step 17:
Field → ‘Name of ledger’: Choose the sales account, and that ledger will be displayed. |
| Screen: |
Ledger Voucher |
| Path: |
Gateway of Tally → Display Menu → Account Books → Ledger Vouchers |
|
Step 18:
Using the sales voucher, we can see that the sales ledger has been credited. In the customer account, the corresponding debit entry can be found. |
|
Step 19:
Similarly, display the account of the customer. We can see that the account of the customer has been debited. |
| Screen: |
Gateway of Tally |
| Path: |
Tally Main → Gateway of Tally |
|
Step 20:
Select ‘Profit & Loss A/c’ from the Display menu to see the impact on the ‘Profit & Loss A/c’. |
| Screen: |
Profit & Loss A/c |
| Path: |
Gateway of Tally → Profit & Loss A/c |
|
Step 21:
The ‘Profit & Loss A/c’ is used to show the profit numbers and sales amount. |
|
Step 22:
Button → ‘Detailed’: In condensed mode, profit & loss are displayed. In condensed mode, only the account groups are displayed. Click on the button named ‘Debited’ or press ‘Alt’+’F1’ to see the details. |
| Screen: |
Gateway of Tally |
| Path: |
Tally Main → Gateway of Tally |
|
Step 23:
Select ‘Balance Sheet’ from the Gateway of Tally to see the impact of the sales entry on the Balance sheet. |
| Screen: |
Balance Sheet |
| Path: |
Gateway of Tally → Balance Sheet |
|
Step 24:
At the group level, the balance sheet is shown. Under ‘Current Assets’, customer accounts are included. |
|
Step 25:
Button → ‘Detailed’: Click on the button named ‘Detailed’ or press ‘Alt’+’F1’ to see the details. |
| Screen: |
Gateway of Tally |
|
Tally Main → Gateway of Tally |
|
Step 26:
Select the menu item ‘stock summary’ to see the impact on the inventory of company records. |
| Screen: |
Stock Summary |
| Path: |
Gateway of Tally |
|
Step 27:
After the sales entry stock summary shows the on-hand inventory, which is the inventory left. |
|
Step 28:
Button → ‘Detailed’: To see the details like quantity and rate, click on button named ‘Detailed’ or press ‘Alt’+’F1’. |
|
Step 29:
Button → ‘Show Profit’: At the level of stock item, Tally ERP can show the gross profit earned. To see the same, click on button named ‘Show Profit’ or press ‘F7’. |
| Screen: |
Accounting Voucher Alteration (Secondary) |
| Path: |
Gateway of Tally → Display Menu → Day Book → Accounting Voucher Alteration |
|
Step 30:
Button → ‘Print’: Click on the button named ‘Print’ or press ‘Alt’+‘p’ to print an invoice to be sent to a customer. |
| Screen: |
Voucher Printing |
|
Step 31:
Tally is used to allow the different ways to change the printing parameters, and as per our preference, we will generate an invoice. To print the invoice, click ‘Yes’. |
|
Step 32:
It provides a specimen of the invoice as it would look when printing has been given for the readers benefit. |
|
Step 33:
Now, we will provide a quick look of the printing invoice as it relates to the sales voucher has been given for the readers benefit. |